THE CORPORATION OF THE DISTRICT OF CENTRAL SAANICH
Special (Open) Council Meeting
REVISED AGENDA

Monday, October 06, 2025 at 6:30 P.m. - 7:30 P.m.

Council Chambers

All Council meetings are being conducted in a hybrid in-person and virtual format.

 

(Please note that all proceedings of Open Council Meetings are live streamed and video recorded on the District's website)

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1.

CALL TO ORDER

2.

ACKNOWLEDGEMENT

We respectfully acknowledge that the land on which we gather is the traditional territory of the W̱SÁNEĆ people which includes W̱JOȽEȽP (Tsartlip) and SȾÁUTW̱ (Tsawout) First Nations.

3.

APPROVAL OF AGENDA

3.1

Agenda of the October 6, 2025 Special (Open) Council Meeting

• Recommendation:

  That the agenda of the October 6, 2025 Special (Open) Council meeting be approved as circulated.

4.

PRESENTATIONS

4.1

Municipal Facility Replacement Project - Survey Finding Report

Presentation by Simon Webb from Deloitte.

For information.

4.2

Shoreline Medical Center

Presentation by Leslie Keenan, Executive Director and Dr. Chris Dowler, Medical Director. Postponed from the September 29, 2025 RCM.

Correspondence from the July 28, 2025 RCM.

For information.

5.

STAFF REPORTS

5.1

Redevelopment of Municipal Facilities – Recommended Concept

Report from the Director of Financial Services/Chief Financial Officer.

Updated: Appendix C

Late: Presentation

• Recommendation:
  1. Adopt the preferred concept of a new civic facility on Hovey Road for the Municipal Facility Redevelopment as it most closely aligns with the District’s Strategic Priorities 2024-2027, the Official Community Plan (2023), the Saanichton Village Design Plan, the District of Central Saanich Housing Needs Assessment, and the Long-term Financial Strategy and Asset Management Plan (AMP), and provides the greatest financial benefits to current and future residents of the District.
  2. Approve continuing the project with HCMA architecture and design, through the Schematic Design Phase 2 for a fixed fee of $271,000 and with the intent to complete the project with a fixed percentage of 6.064% of the Construction Budget as outlined in their RFP submission.
  3. Direct staff to work with the Capital Regional District staff to:
     1. establish and draft an ownership agreement model that enables capital borrowing for the Capital Regional District and,
     2. negotiate and draft a partnership agreement, including roles and responsibilities pre, during, and post construction stages for a 10,000 square foot dry space recreation facility on Hovey Road.
  4. That following completion, the draft agreements be brought back to Council for approval.
  5. Support in principle that the allocation of the Fire Museum as the Fire Association's amenity space in the civic redevelopment project, to be based on costing and location analysis; and the CAO be authorized to continue discussions and engagement with the Central Saanich Fire Association and the Fire Museum committee.
  6. Send a letter to W̱JOȽEȽP (Tsartlip) and SȾÁUTW̱ (Tsawout) Councils advising of the decision and request that staff meet with staff of the First Nations to advise them of the District’s next steps.

5.2

Correspondence Re Redevelopment

Report from the Director of Corporate Services. 

Late: Correspondence

For information.

5.3

UBCM Grant Funding Application - Fire Station 2

Report from the Director of Financial Services/Chief Financial Officer.

• Recommendation:

  That the District approves submission of a Capital Infrastructure Stream Grant application for the Redevelopment of Fire Station 2, for a total project cost of $11,279,400.

6.

BYLAWS

6.1

Loan Authorization Repeal Bylaw No. 2248, 2025

Report from the Director of Corporate Services/Corporate Officer.

• Recommendation:
  1. That Loan Authorization Repeal Bylaw No. 2248, 2025 be introduced and given first reading.
  2. That Bylaw No. 2248 be given second and third reading.
  3. That prior to adoption, Bylaw No. 2248 be sent to the Inspector of Municipalities for approval.

6.2

Municipal Facility Redevelopment Loan Authorization Bylaw 2240 Adoption

Report from the Director of Financial Services/Chief Financial Officer.

• Recommendation:

  That Bylaw No. 2240, Municipal Facility Redevelopment Project Loan Authorization, be adopted.

7.

UNFINISHED BUSINESS

8.

NEW BUSINESS (Including Motions and Resolutions)

9.

CLOSED MEETING

9.1

Motion to Close

• Recommendation:

  That Council convene a closed meeting pursuant to the following subsections of the Community Charter:

  90(1) A part of a council meeting may be closed to the public if the subject matter being considered relates to or is one or more of the following:

  • (e) the acquisition, disposition or expropriation of land or improvements, if the council considers that disclosure could reasonably be expected to harm the interests of the municipality; and
  • (k) negotiations and related discussions respecting the proposed provision of a municipal service that are at their preliminary stages and that, in the view of the council, could reasonably be expected to harm the interests of the municipality if they were held in public.

  90(2) A part of a council meeting must be closed to the public if the subject matter being considered relates to one or more of the following:

  • (b) the consideration of information received and held in confidence relating to negotiations between the municipality and a provincial government or the federal government or both, or between a provincial government or the federal government or both and a third party.

  Following adoption of the above motion, the meeting will be closed to the public.

10.

ADJOURNMENT